Behavior Design offers an exciting opportunity to work with one of New York's premiere interactive design firms. We are looking for a bright, enthusiastic, detail oriented administrative assistant to support the project management efforts for the firm.
General Position Description
The primary role of the Administrative Assistant is to provide outstanding assistance and support to the Principals of Behavior on a project level, to help manage tasks and responsibilities related to projects. The Administrative Assistant will lead various initiatives collaborating with internal cross functional team members (i.e. creative, technology, and account management resources) to accomplish a variety of tasks.
Position Requirements
Self-Starter
Disciplined and a quick-learner
Ability to prioritize and manage multiple tasks and work streams
Personal ownership and results oriented
Good people skills / Strong verbal and written communication skills
Strong project management / administrative skills
Good computer skills: Microsoft Word and Excel, with knowledge of Microsoft Project Plan and PowerPoint a plus
At least 5 years experience providing administrative experience, with project focused organizational skills and external client-facing skills a plus
Position Responsibilities Administrative
Assist in managing established project schedules and deadlines on projects
Coordinate and book meetings (internal and external)
Provide note taking at meetings
Travel Arrangements
Manage Conference Room Scheduling
General administrative support to company and Partners as needed
Project Assistance
Assist in maintaining Project Plans that detail the personnel resources, activities, duration of activities, and deliverables that comprise the production work
Update Project Status Reports (internal and external), highlighting significant events including milestone status, major accomplishments, hot issues and objectives for the next reporting period
Identify resourcing needs on projects
Communication with clients regarding schedules and deadlines as well as fielding questions and feedback
Arrange Client Meetings
Ensure resources on projects are entering their hours for tracking
Generating reports on hours worked by project resources against allotted project hours
Assist in project management on multiple projects: small, medium, and large-scale as needed
Provide administrative support on marketing efforts related to project work as necessary
Email this Job
behaviordesign.com